Administration & Accommodation Officer

Position Summary

The Administration & Accommodation Officer is responsible for overseeing office operations and managing company-provided employee accommodations. This role ensures a well-organized office environment, efficient coordination with service providers, proper financial administration of office and housing expenses, and structured settlement support for employees.

The position requires a highly organized, responsible, and proactive individual capable of handling administrative, financial, and coordination tasks with professionalism and discretion.

Key Responsibilities

1. Office Administration & Operations

• Oversee daily office operations and ensure smooth workflow

• Supervise cleaning staff and maintain office cleanliness standards

• Monitor office supplies and manage procurement when necessary

• Coordinate with building management and external vendors

• Ensure utilities, internet, and office facilities function properly

• Address operational issues and escalate when required

2. Employee Support & Internal Coordination

• Serve as the primary administrative contact for employee inquiries

• Assist employees with local arrangements (appointments, services, documentation support, etc.)

• Provide translation support when necessary (e.g., medical visits, local service providers, government offices)

• Support onboarding of new employees with office orientation

• Coordinate internal communication between management and staff

3. Accommodation & Dormitory Management

• Manage day-to-day dormitory operations and room allocations

• Maintain accurate records of occupancy, room assignments, keys, and inventory

• Implement dormitory policies and house rules

• Monitor living conditions to ensure safety and order

4. Rental & Utility Administration

• Coordinate and ensure timely payment of rental fees

• Process and monitor utility payments (electricity, water, gas, internet, etc.)

• Maintain proper documentation of invoices, receipts, and payment records

• Track payment due dates to prevent delays or penalties

• Prepare monthly office and dormitory expense summaries

• Liaise with landlords regarding lease agreements and property matters

5. Facilities & Maintenance Coordination

• Monitor office and dormitory condition and cleanliness standards

• Coordinate repair and maintenance works with vendors or landlords

• Track reported issues and ensure timely resolution

• Conduct periodic inspections of office and accommodation units

6. Employee Arrival & Settlement Support

• Arrange and conduct airport pick-up for newly arrived employees

• Escort employees to assigned accommodation

• Assist with check-in procedures

• Introduce nearby essential establishments (grocery stores, pharmacies, banks, etc.)

• Provide guidance on public transportation, including metro usage

• Explain commuting routes between dormitory and office

• Support new employees in adapting to local living arrangements

7. Compliance & Reporting

• Ensure administrative and accommodation operations comply with company policies

• Report operational concerns, incidents, or risks to management

• Maintain proper documentation for internal review and audit purposes

Qualifications

• 2–4 years of experience in office administration, facilities coordination, or property management

• Strong organizational and documentation skills

• Proficiency in Microsoft Office (especially Excel)

• Fluent in Armenian and English

• Responsible, detail-oriented, and service-oriented

• Ability to handle financial documentation accurately

• High level of discretion and professionalism

Core Competencies

• Strong coordination and follow-up skills

• Accountability and integrity

• Problem-solving ability

• Attention to detail

• Ability to manage multiple responsibilities independently

• Professional communication skills

Ընկերության մասին

Հասցե

Amiryan, Kentron

Աշխատակիցների քանակ

51-150

Հեռ.

+374 91 452634

Virexa LLC is a modern Armenia-based company specializing in structured operational support and business process coordination.

We are committed to building organized, efficient, and compliant systems that enable sustainable business growth. Our work focuses on precision, accountability, and professional execution.

At Virexa, we value discipline, transparency, and respect. We aim to create a stable and growth-oriented working environment where employees can develop their skills and contribute meaningfully to the company’s progress.

As a growing organization, we offer opportunities for motivated professionals who seek long-term development within a structured and professional environment.

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