Office Coordinator

Job description:

Evolution is a world-leading business-2-business provider of innovative software solutions for online gaming. We celebrated the grand opening of our live streaming Studio in Armenia October 19th, 2022.
Currently we have 200+ employees here and looking for an Office Coordinator to join our fast-growing team.

Job responsibilities

• Provide office support services to ensure efficiency and effectiveness within Evolution Group office
• Greet, assist, and/or direct the public to the appropriate host employee
• Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners
• Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy
• Manage and supervise plants & gardening service
• Cooperate with Security & Landlord
• Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance
• Manage main canteen and small kitchens to be always in order
• Maintain general office tidiness and supervision of cleaners
• Maintain system of OOM KPIs and performance metrics, analyze the trend.
• Take a part in training processes of the new employees in department
• Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc
• Work from reception and partially perform receptionist’s duties
• Manage wiki page & EvoSpace for related responsibilities
• Manage ‘Fame wall’ updates and supervise technical condition (if applicable)
• Pre-approve all office related orders with Office Manager in Jira and ExFlow
• Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required
• Monitor office supplies inventory and take care of groceries and water supplies in the office - place order, control deliveries, and go for shopping if needed, prepare expense reports
• Monitor and manage with Gym and Yoga related matters (if applicable)
• Assist with Real Estate questions (if applicable)
• Assist with event organization and team building
• Assist with travel arrangement (if applicable)
• Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
• Perform other duties, as asked by the manager, which are related to this position, and which meet the qualifications
• Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working time, and it is not considered as additional work
• Deal with customer complaints or issues

Required qualifications

• Execution of job duties requires:
• secondary education, preferably higher education
• fluent English (verbal & written)
• high sense of responsibility, punctuality, accuracy and attention to details
• the ability to accurately fulfil the direct management orders and work tasks
• tact and discretion, for dealing with confidential information
• multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, ever changing environment
• the ability to work independently and in a team, great communication skills.

Additional information

This position is an excellent opportunity to join the fast-growing Evolution team. We also offer:

• Health insurance;
• Outstanding experience in an international environment;
• Excellent working environment including gym and canteen;
• Privilege card;
• Opportunity to use Bookboon - the world's largest eBook and audio learning publisher (eBooks, Podcasts, Live Virtual Classrooms, Online classes etc.).