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Office Coordinator

Evolution Studio AM

Industry: Administrative, Clerical
Deadline: 12/3/2022
City: Yerevan
Employment type: Full time
Work experience: Mid level

Job description:

Evolution is a world-leading business-2-business provider of innovative software solutions for online gaming. We celebrated the grand opening of our live streaming Studio in Armenia October 19th, 2022.
Currently we have 200+ employees here and looking for an Office Coordinator to join our fast-growing team.

Job responsibilities

  • Provide office support services to ensure efficiency and effectiveness within Evolution Group office
  • Greet, assist, and/or direct the public to the appropriate host employee
  • Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners
  • Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy
  • Manage and supervise plants & gardening service
  • Cooperate with Security & Landlord
  • Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance
  • Manage main canteen and small kitchens to be always in order
  • Maintain general office tidiness and supervision of cleaners
  • Maintain system of OOM KPIs and performance metrics, analyze the trend.
  • Take a part in training processes of the new employees in department
  • Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc
  • Work from reception and partially perform receptionist’s duties
  • Manage wiki page & EvoSpace for related responsibilities
  • Manage ‘Fame wall’ updates and supervise technical condition (if applicable)
  • Pre-approve all office related orders with Office Manager in Jira and ExFlow
  • Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required
  • Monitor office supplies inventory and take care of groceries and water supplies in the office - place order, control deliveries, and go for shopping if needed, prepare expense reports
  • Monitor and manage with Gym and Yoga related matters (if applicable)
  • Assist with Real Estate questions (if applicable)
  • Assist with event organization and team building
  • Assist with travel arrangement (if applicable)
  • Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing
  • Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
  • Perform other duties, as asked by the manager, which are related to this position, and which meet the qualifications
  • Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working time, and it is not considered as additional work
  • Deal with customer complaints or issues

Required qualifications

  • Execution of job duties requires:
  • secondary education, preferably higher education
  • fluent English (verbal & written)
  • high sense of responsibility, punctuality, accuracy and attention to details
  • the ability to accurately fulfil the direct management orders and work tasks
  • tact and discretion, for dealing with confidential information
  • multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, ever changing environment
  • the ability to work independently and in a team, great communication skills.

Additional information

This position is an excellent opportunity to join the fast-growing Evolution team. We also offer:

  • Health insurance;
  • Outstanding experience in an international environment;
  • Excellent working environment including gym and canteen;
  • Privilege card;
  • Opportunity to use Bookboon - the world's largest eBook and audio learning publisher (eBooks, Podcasts, Live Virtual Classrooms, Online classes etc.).