Office administrator

Internal Administration Officer (office administration)

Important Notice

Applicants must submit their Resume/CV in English. Applications submitted in other languages will not be considered.

Position Summary

We are seeking a highly organized and proactive Internal Administration Officer to oversee daily office operations and provide administrative support across departments. The ideal candidate will ensure a well-maintained, efficient, and productive workplace while coordinating office resources, documentation, vendors, and internal services.

Key Responsibilities

Office Operations

• Ensure the smooth day-to-day operation of the office.

• Maintain a clean, organized, and professional working environment.

• Coordinate meeting rooms, office facilities, and shared spaces.

• Support daily operational needs across departments.

Office Supplies & Inventory

• Manage office and pantry supplies.

• Monitor inventory levels and coordinate procurement.

• Maintain inventory records and supplier relationships.

Administrative & Document Management

• Organize and maintain company documents and filing systems.

• Assist with document preparation, approvals, and record keeping.

• Prepare reports, spreadsheets, and administrative documentation.

Internal Coordination

• Coordinate with various departments regarding operational requirements.

• Support onboarding logistics for new employees (workspace, ID, office access, etc.).

• Assist with internal meetings, events, and company activities.

• Respond to internal administrative requests promptly.

Vendor & Facilities Coordination

• Coordinate with suppliers and service providers for office-related needs.

• Work closely with maintenance personnel and cleaning staff.

• Report and follow up on office maintenance and facility issues.

• Ensure office equipment and facilities remain in good working condition.

Compliance

• Support the implementation of company policies and administrative procedures.

• Assist during internal inspections or operational audits when required.

Qualifications

• Bachelor's degree preferred or equivalent work experience.

• Previous experience in office administration or administrative support is an advantage.

• Fluent in English (written and spoken).

• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

• Excellent organizational and multitasking skills.

• Strong communication and interpersonal abilities.

Preferred Qualities

• Detail-oriented and highly organized.

• Able to work independently and prioritize multiple tasks.

• Flexible and adaptable in a fast-paced environment.

• Comfortable working in a multicultural and international workplace.

• Professional, responsible, and service-oriented.

Employee Accommodation Management

• Manage company dormitories and employee accommodations.

• Coordinate room assignments, occupancy records, keys, and inventory.

• Maintain accommodation standards, cleanliness, and safety.

• Enforce dormitory policies and house rules.

Employee Settlement Support

• Arrange airport pick-up for newly arrived employees.

• Assist with accommodation check-in procedures.

• Introduce essential local services, transportation, and nearby facilities.

• Support employees with local orientation and settlement.

• Provide translation assistance when necessary during appointments or official visits.

Office & External Administration

• Coordinate office operations with building management and external service providers.

• Support employees with administrative inquiries and documentation.

• Coordinate communication between employees, management, and external organizations.

Rental & Financial Administration

• Process rental payments and monitor lease agreements.

• Manage utility payments including electricity, water, gas, internet, and other services.

• Maintain accurate payment records, invoices, and receipts.

• Prepare monthly expense reports for office and accommodation costs.

Facilities & Vendor Coordination

• Coordinate repairs and maintenance with landlords and contractors.

• Conduct regular inspections of office and accommodation facilities.

• Follow up on maintenance requests until completion.

Compliance & Reporting

• Ensure administrative and accommodation activities comply with company policies.

• Maintain accurate documentation and operational records.

• Report incidents, operational concerns, and accommodation issues to management.

Qualifications

• 2–4 years of experience in administration, facilities management, accommodation management, or property coordination.

• Fluent in Armenian and English (written and spoken).

• Proficient in Microsoft Office, especially Excel.

• Strong organizational, documentation, and coordination skills.

• Ability to manage financial records accurately.

• Professional, responsible, and capable of handling confidential information.

Preferred Qualities

• Excellent problem-solving and communication skills.

• Strong attention to detail.

• Customer service mindset with a proactive approach.

• Ability to manage multiple priorities independently.

• Comfortable working in a multicultural and international environment.

• Flexible and willing to travel locally when required.

Why Join Us?

• International and multicultural workplace

• Professional growth opportunities

• Supportive and collaborative team

• Dynamic working environment where your contributions make a real impact

Company օverview

Address

Amiryan, Kentron

Number of employees

51-150

Phone

+374 91 452634

Virexa LLC is a modern Armenia-based company specializing in structured operational support and business process coordination.

We are committed to building organized, efficient, and compliant systems that enable sustainable business growth. Our work focuses on precision, accountability, and professional execution.

At Virexa, we value discipline, transparency, and respect. We aim to create a stable and growth-oriented working environment where employees can develop their skills and contribute meaningfully to the company’s progress.

As a growing organization, we offer opportunities for motivated professionals who seek long-term development within a structured and professional environment.

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Benefits

Paid day-offs