Executive Coordinator

Description

As the Executive Coordinator, you will play a central role in our executive team, focusing on tasks that include advising solutions, chronometric analyses of the Director's workload, communication, follow-up, and speech preparation. You will report directly to the Director and COO and work horizontally with senior executives and the management team.

Responsibilities

• Executive Advisory (40%)

• Provide recommendations and solutions to enhance the Director's work efficiency, time management, and overall effectiveness.
• Collaborate with the Director on implementing strategies to address identified challenges and improve workflow.
• Monitor and analyse the Director's daily and weekly schedule, assessing time allocation and resource utilisation.
• Identify areas of inefficiency or opportunities for optimization.
• Conduct time-management analyses to enhance the Director’s productivity.

• Communication and Coordination (30%)

• Act as the point of contact among executives and employees.
• Offer comprehensive administrative support to the Director, including managing schedules and assisting in coordinating projects and initiatives.
• Implement a systematic follow-up system for the Director's agenda to track action items and deadlines arising from meetings and discussions.
• Ensure that tasks are delegated, tracked, and completed in a timely manner.
• Keep the Director informed of progress and outstanding issues.
• Manage and respond to mails on behalf of the Director, ensuring timely and appropriate communication.

• Research, Documentation, Presentation Preparation, and Calendar Management (30%)

• Conduct research and prepare briefings on various topics to aid decision-making.
• Prepare reports and documents, ensuring accuracy and clarity in all communication.
• Collaborate closely with the Director to create compelling and well-structured presentations and talking points for various forums, conferences, and public events.
• Research and gather relevant data, statistics, and information to support presentations.
• Ensure content aligns with the organization's objectives and the Director's communication style.
• Manage the Director's calendar, scheduling meetings, appointments, and events to optimize time management.
• Coordinate logistics for meetings and presentations, including venue arrangements, equipment setup, and attendee communications.

Requirements

• Master’s degree in Business Administration (MBA preferred) or equivalent experience, with a minimum of 3 years of related experience.
• Experience working with state organizations.
• Strong understanding of government operations, policies, and regulations.
• Exceptional communication and interpersonal skills, with the ability to effectively collaborate with stakeholders at all levels (in Armenian, Russian, and English languages).
• Excellent oral and written communication skills.
• Analytical mindset and the ability to think strategically and solve problems.
• Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.
• A sense of urgency, results orientation, and demonstrated thoughtful but deliberate execution skills.
• High sense of responsibility and integrity.

Additional Notes

working schedule

Company օverview

Address

Վ․ Սարգսյան 26/1, Երևան 0010

Number of employees

51-150

Մենք Հայաստանի տեղեկատվական համակարգերի գործակալությունն ենք, և մեր ջանքերն ուղղված են Հայաստանի թվային հասարակության ստեղծմանը։ Գործակալությունը համագործակցում է ՀՀ կառավարության և Կենտրոնական բանկի հետ։ Մեր առաքելությունն է սահմանել հիմնական չափորոշիչներ, թե ինչպես պետք է մատուցվեն հանրային ծառայությունները և թվային նախագծերը։ Մեզ առաջնորդող հիմնական չափանիշը «Հայաստանի թվային ճարտարապետություն»-ն է։ Այն ՀՀ կառավարության կողմից հաստատված մոտեցումն է, որի հիմքում ընկած են փոխգործելիության, անվտանգության և բարձրորակ ծառայությունների մատուցման սկզբունքները։ Մեր թիմում համախմբվել են տեխնոլոգիաներ և քաղաքականություն մշակող մասնագետներ տարբեր ոլորտներից, և մենք ձգտում ենք աշխատել բաց ու թափանցիկ՝ պետական ​​ու մասնավոր հատվածի ներգրավմամբ։ Դրանով իսկ փորձելու ենք աջակցել Հայաստանում իսկապես թվային հասարակության ստեղծմանը։

The Information Systems Agency of Armenia is supporting the creation of the Armenian e-society. In partnership with the Government and the Central Bank of Armenia, our mission is to implement key standards for how public services and digital projects should be delivered. Our guiding standard is the “Digital Architecture of Armenia”, a Government approved approach that places interoperability, security, and high-quality service delivery as its core pillars. Our team is made up of technology and policy making specialists from a wide variety of sectors, and our aim is to work transparently, and with the participation of the public and private sector, to support Armenia in its ambitions to become a truly electronic society.

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Benefits

Medical insurance

Free tea, coffee and refreshments

Business trips