Executive Assistant to CEO \ HR Specialist

Description

The Founding Director of Calibri is seeking a dynamic, proactive, and courteous assistant to spearhead crucial support functions and oversee the company's recruitment endeavors. We are in search of a vibrant individual who embodies a proactive attitude and possesses excellent communication skills to navigate our recruitment process.

Responsibilities

• Serve as the primary point of contact for the CEO, managing his schedule, emails, and correspondence.
• Coordinate meetings, appointments, and travel arrangements for the CEO․
• Prepare and distribute documents, reports, and presentations as needed.
• Gather, verify, and summarize pertinent information into concise reports.
• Oversee procurement of essential office supplies and services, ensuring timely payments and uninterrupted workflow.
• Manage document flow, preparation, storage, and correspondence for seamless company operations.
• Establish internal protocols and oversee office organization.
• Execute representative duties, negotiating and advocating on behalf of the Director/Company in diverse settings.
• Lead specific project management efforts, supervise diverse direct assignments.
• Handle confidential and sensitive information with discretion and professionalism.
• Write and post job advertisements on job boards, and social media platforms.
• Conduct initial screenings to assess candidate qualifications and fit for the position.
• Schedule and coordinate interviews.
• Extend job offers and negotiate terms of employment with selected candidates.
• Generate HR reports and metrics as needed for management review.
• Ensure a positive candidate experience throughout the recruitment process.

Requirements

• Bachelor's degree in Administration, Human Resources, or a related field
• Proven experience in executive support roles and HR
• Knowledge of HR principles, practices, and employment laws.
• Demonstrate dedication to consistent results through persistent effort, coupled with a willingness to work efficiently under pressure and maintain composure.
• Embrace a creative and analytical mindset to approach challenges innovatively.
• Strong interpersonal and communication skills.
• Excellent organizational and time management abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Armenian, Russian, and English languages.
• Familiarity with the CRM system would be considered an asset.

Additional Notes

Work Schedule: Monday to Friday, from 10 am to 7 pm. Saturday hours are from 10 am to 6 pm. Six days off in a month.