Business assistant / Executive assistant

Calibri Real Estate Agency

Industry: Real Estate, Project, Product Management

Deadline: 10/3/2022

City: Yerevan

Employment type: Full Time

Work experience: Junior, Mid level, Senior

Job posting has expired

Description

We are seeking an detail-oriented, proactive and polite Business/ Executive Assistant to join our team and assist our CEO with so many ongoing tasks.

Responsibilities

Providing administrative support to the CEO (Personal assistant tasks) including, but not limited to, diary management, extensive email correspondence,
Gathering the necessary information, checking accuracy and reporting to the CEO,
Օrganising meetings/ events, creating and managing schedules, calendars and deadlines,
Attending meetings and producing follow-up notes/ as needed preparing documents,
Acting as the first point of contact to the director, answering telephone calls, taking clear and detailed messages, work in CRM,
Preparing documents, saving and archiving all documents in the company database, assisting in preparing and implementing presentations,
Assist in CEO’s personal brand-building process, managing social pages,
Work with external partners out of company,
Managing office operations and procedures, ordering various office items, ensuring the implementation of payments for the provision of services according to the schedule (internet, telephone, etc.),
Arranging business trips, travels including making hotel reservations, arranging car rentals, and scheduling ground transportation, as needed traveling with director,
Taking information/ documents from staff members and preparing reports,
Checking/ editing documents and materials given by the director (prepare ppt presentations for various types of events),
Control of compliance with office rules by employees, follow the dress code, develop internal rules,
Representing the interests of the Director/Company in various state and non-state institutions) negotiations on behalf of the director.
Solving the director's personal/daily technical problems, driving, and organization of car maintenance,
Implementation of other assignments of the director according to deadlines.

Requirements

Excellent knowledge of English and Russian languages,
Excellent communication skills (verbal and written),
Driver license (class B),
Good knowledge of Microsoft Office/ Adobe,
To make sure that the candidate has read the job announcement in its entirety, please write the following code in the subject line of an email- 557, next to the job name.
Knowledge of marketing and sales will be considered an advantage․

Required soft skills

Time management, sense of responsibility,
Ability to present information accurately and competently,
Negotiation skills, e-mail correspondence,
Organizational skills, fast orientation, strong memory,
Goal-oriented, result oriented approach,
Work under pressure, stress management,
Creative/ analytical thinking,
Initiative, desire and ability to learn new things,
Work ethics,
Empathy, adequacy, tact, positive thinking,
Ability to work in a team and independently,
Polite attitude towards management, team and customers,
A detail-oriented person with the ability to work accurately on the tasks,
A non-alcoholic drinker/non-smoker,
Self-disciplined, self-motivated, proactive individual with high emotional intelligence.