Admin / Office Manager

Job Title: Office Manager

Description

We are seeking a proactive Office Manager to support our executive team and ensure the smooth day-to-day running of our office. The ideal candidate will be highly organized, detail-oriented, and able to handle a variety of administrative and operational tasks in a dynamic business environment.

Responsibilities

• Arrange and coordinate meetings, including scheduling, preparing agendas, and servicing meetings.
• Answer and route phone calls; respond to general inquiries.
• Follow up on executive tasks via email and other communication channels.
• Maintain and update the company’s document register and filing systems.
• Complete forms and applications for company counteragents (e.g., KYC forms, bank applications).
• Organize document logistics, including collection and delivery to government agencies or other parties as instructed by lawyers.
• Arrange documents for signature by executives and ensure timely execution.
• Coordinate business trips, including travel arrangements and itineraries.
• Provide general administrative support to executives and staff.

Requirements

Education

• High school diploma or equivalent required; Associate degree or higher preferred.

Work Experience

• Minimum 2 years of experience in office administration or executive assistance.

Skills and Qualifications

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills in English (mandatory).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with document management and basic compliance procedures (e.g., KYC, bank forms).
• Ability to handle sensitive and confidential information.

Nice-to-Haves

• Previous experience working with legal documents or in a legal environment.
• Familiarity with travel arrangements in the UAE and GCC region.
• Knowledge of Russian or Arabic is a plus.

Additional Notes

• Occasional business travel (GCC/CIS) required.
• Must be comfortable handling document delivery and pick-up tasks, including visits to government agencies.
• Flexibility and a proactive approach are highly valued.

Working Schedule

• Full-time position, Monday to Friday, 9:00 AM – 6:00 PM (with flexibility for business travel and urgent tasks).

Company օverview

Number of employees

1-15

Phone

+971 52 816 8395

A private fund active in wealth management

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Benefits

Free tea, coffee and refreshments

Business trips