Office Coordinator Lead

Evolution Studio AM

Industry: Administrative, Clerical

City: Yerevan

Employment type: Full time

Deadline: 7/29/2021

Job Description

  • Supervise, mentor, train and coach Office Operations Management (OOM) team staff;
  • Make sure OOM team members communicate and cooperate successfully;
  • Maintain office services and gradually establish a high sense of internal and external client/customer service in the OOM team. Formulate creative approach for improvements;
  • Maintain and implement unified policies and procedures for document workflow, different kinds of registers and visitor handling. Make efforts to optimize process workflows efficiently using technology;
  • Organize travel arrangements for staff;
  • Assist with planning and organizing team events;
  • Make sure each permanent employee has a workplace, oversee general office condition;
  • Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance;
  • Maintain general office tidiness and supervision of cleaners;
  • Maintain office equipment (furniture, WC dispensers, kitchen dispensers & appliance, kitchenware, etc.);
  • Co-ordinate and maintain staff administrative records such as staff parking, staff phone numbers, etc;
  • Make sure OOM stocks are kept in order and the team maintains proper stock levels;
  • Review of alternative supplier proposals/applications and unsolicited proposals. Guide supplier/sub-contractor work and monitor performance, resolve issues as they arise;
  • Maintain a system of OOM KPIs and performance metrics, analyze the trends;
  • Perform other duties, as asked by the line manager (Office Manager), which are related to this position and which meet the qualifications.

Qualifications

  • Secondary (higher, vocational, etc.) education;
  • Experience with standard software applications, including MS Office, Windows;
  • Data analysis skills with the ability to produce reports, KPIs;
  • High sense of responsibility, accuracy, and attention to detail;
  • Ability to accurately fulfill direct management orders and work tasks;
  • Effective multitasking and time management skills;
  • Collaborative work style and commitment to get the job done;
  • Excellent written and verbal English communication skills.

Additional information

  • Health Insurance;
  • Privilege card;
  • Outstanding experience in an international environment.
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